Digital Personnel File
Digitally create, reconcile, sign, and store documents for your employees with the fully integrated functionality offered by the ‘Digital Personnel File’ module in HeRMeS eXpress HR software.
Digital personnel file -
right where it belongs!
With the 'Digital Personnel File' module in HeRMeS eXpress, you can:
Eliminate the need for paper documents on desks and archive folders in boxes
Save time by avoiding the printing and signing of paper copies
Cut costs associated with courier services
Organize electronic documents by type, signature requirements, and access
Benefit from a secure and reliable channel for swiftly signing documents
Secure your electronic documents
- Organise information in the built-in register of electronically signed documents
- Maintain an archive of electronically signed documents
- Enhance security with two-factor authentication when logging into the Self-Service Portal
- Provide employees with Self-Service access to their signed documents
- Utilize Self-Service procedures for reconciliation, signing, and notifications
- Opt for electronic signatures exclusively for leave requests and orders
Choose the signature that suits you
- Qualified Electronic Signature (QES)
- Cloud-Based Qualified Electronic Signature (QES)
- Automated Cloud-Based QES (ACB-QES)
- Qualified Certificate for Time (Qualified Timestamp)
Sign HR documents with confidence
In HeRMeS eXpress, different coordination and signing procedures are configured based on signature requirements:
- Both parties in employment contracts and additional agreements
- Signature by either the employee or the employer
- Review and acknowledgment without signing
Digitize documents across all HR processes
- Employment contracts, additional agreements, termination notices
- Training contracts and agreements for the use of company vehicles/assets
- Leave requests and orders
- Attestation forms
- Certificates and employer statements
- Certificates and employer statements
Experience the benefits
of electronically signing documents
High-level security combined with convenient access to personal information
Group approval and signing of multiple documents at once
Eliminate the need for dedicated spaces to store paper documents
Take a step towards sustainable development by aligning with organizations' 'green policies
One document with countless originals - each copy is an original.
All your documents are always with you, anytime, anywhere.
Instantly send a document for signing with a single click in the Self-Service portal
Boost employee satisfaction with digital HR services
Are you ready to transform your HR processes?
Experience the cloud-based human resources management software HeRMeS eXpress for free for a 14-day trial period.
